Managing remote teams can be tricky. While there might not be any awkward office politics to negotiate, managing long distance meetings and collaboration throws up its own set of challenges. Without the ability to call a last-minute discussion or drop by a team member’s desk to ask a quick question, managers are often left wondering how to get things done. And get them done quickly.
Luckily, the digital era has provided us with a solution: videoconferencing. With the the right videoconferencing tool, you can get answers in an instant, eliminating the need for time-consuming planning and allowing for good old-fashioned face-to-face communication. In short, a good videoconferencing tool provides that personal touch that email and instant messaging can only dream about.
Need help getting started? Here’s how to use videoconferencing to supercharge communication in your remote team.
5 Steps to Communicate Effectively Using Videoconferencing
Step 1: Implement Videoconferencing In Your Weekly Meetings
We all lead busier lives nowadays – even in the office. With more client meetings, business trips, and work-from-home days than ever before, getting your whole team together for a weekly meeting is often a challenge. That’s where videoconferencing can help. Implementing video into your weekly discussions means that everyone can attend, whether they’re working in the office, at home, or even from a coffee shop.
Step 2: Create a Rule for Attending Meetings While Being Sick
People often think that they’re doing everyone a favor by coming into work when sick, but in reality, nobody appreciates the extra germs. Luckily, videoconferencing lets your team attend that all-important meeting from the comfort of their own home, even when they’re feeling under the weather. It’s means you can bring in a policy that encourages people to avoid the office when sick, but still contribute if they feel up to it.
Step 3: Cut Down on Travel Time and Costs
Ever trekked into the office, only to realize that you could have done the same job at home? Or traveled to an unnecessary business meeting? We’ve all been there. But with a good videoconferencing tool, nobody has to travel into work or schlep through the airport security line when they don’t need to. Instead, they can save on travel time and costs, and collaborate from home thanks to video.
Step 4: Set Clear Goals and Objectives
Realistic schedules and clear deadlines are all vital for a productive, structured workday. However, unexpected meetings (and the travel time that goes along with them) can throw even the best laid plans out the window. Videoconferencing lets you arrange video meetings for whenever – and wherever – is best for your team, allowing everyone to hit their deadlines with minimal distractions.
Step 5: Encourage Working From Home
As managers begin to realize that presenteeism poses more problems than home working, businesses are increasingly encouraging their team to work remotely. And that’s great news. After all, not only do the majority of remote workers report greater satisfaction levels, but they get more work done, too. Put all these remote workers together and you have a team that’s happier, more productive, and thanks to videoconferencing, more connected.