Collaboration video meetings efficiency

The 9 most frustrating barriers to joining video meetings

By Lindsey Baine

Part 1 of an ongoing series on how you join video meetings

Ever been late to a video meeting because of technical difficulties? It’s okay to raise your hand; we all have. Perhaps you couldn’t find the link to join, or you had to wait for a plugin to download, or you were forced to install an entirely new program on your computer. Maybe you tried to join from a conference room, only to realize the room system couldn’t connect.

The list of reasons could go on and on, but one thing is for sure: the experience is frustrating. It can leave you frazzled and embarrassed when you finally arrive to the virtual meeting, causing the meeting to start on an awkward note. Not to mention the time it wastes for everyone involved. In fact, a recent report found that 25 percent of meetings start late because of technical and/or user error, which results in an average of 2.7 minutes lost per meeting.

You have an actual job to do, and meetings are a big part of that. The meeting experience itself shouldn’t add to your job, however. This blog post kicks off a new series that will focus on how you get into meetings. We’ll look at why joining is often harder than it should be, and how we can help you join meetings faster, regardless of where you’re working that day. We’ll also look at the process joining external meetings, or those set up by other companies who might use different technology.

Why is it so hard to connect?

In today’s fast-paced office culture, we need collaboration tools to keep up, but in reality, that’s not always the case. Here are a few common frustrations you might have experienced in trying to join video meetings:

  • Searching for the meeting link…is it in the invitation? An email? A Slack message?
  • Waiting to download a browser plugin or desktop client, and urging the progress bar to move just a little faster
  • Having to navigate a new video conferencing platform when someone invites you to their meeting, when you’re used to different workflows
  • Wandering through the office trying to find an open conference room
  • Realizing you can’t even use that conference room to join because the video hardware doesn’t connect to the meeting platform
  • Dialling a long string of characters and numbers to get into the meeting
  • Mistyping...anything (PIN codes, video addresses, etc.)
  • Trying to join from the car, then needing to pull over so you can manually dial in
  • Joining, but not being able hear or see others (or vice versa)

We believe there’s a better way. The focus of meetings shouldn’t be on the technology or platform, but on the people and the conversations taking place. Because when you arrive to the meeting on time, prepared, and ready to tackle the day’s agenda, your team works smarter.

Read more: How to Host a Great Meeting: 5 Ways to Prepare Guests

Stay tuned over the coming weeks to learn how you can avoid these frustrating roadblocks and get into your meetings faster and easier.


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by Lindsey Baine

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