OK, so you already have the essentials nailed. You’re sitting at home, have fast, stable internet, your computer is on, a comfortable place to sit, snacks and some motivations. What else do you need to maximise your efficiency and quality of your work?
Having the right tools to keep you connected to your remote team and get a overview of your tasks is essential for being efficient in a work-from-home environment.
Here are five essential tools you need, when working from home:
1. Possibility for sharing of documents
If you are dealing with content of written matter at work, like articles, spreadsheets, presentations etc, in order to be efficient, you have to be able to have the same opportunity for easy access to documents at home as at the office. You can do that through cloud technology. Cloud technology allows users to access software and applications from wherever they are, using a program that is hosted by an outside party and reside in the cloud, whether to host video meetings or collaborate on documents.
Google drive is a safe place where you can store all your files and reach it from any computer, tablet or smartphone. It gets saved immediately and you can easily structure your content with folders and share them with whomever you’d like.
With Google Drive you can also edit documents at the same time as your co-workers and leave notes and comments for them to see and comment back.
Dropbox is a modern workspace which is designed to ease your busy days. You can bring all your files in one central place and gives you easy access when needed.
These tools let you do your work anywhere you’d like as long as you have internett and a device you can type with.
2. System for assigning tasks
When working from home you should be able to get tasks assigned to you, as well as assigning tasks to others. This creates a structures process where it’s easy to communicate with colleges about concrete tasks. A good tool for assigning tasks will make for a seamless workday where you won’t have to ask or call someone up every time you need something done, or something to do.
Trello is a system for task assignment that gives you the perspective you need of all your projects. There’s no need for long email threads or excel sheets. In Trello you will get a clear overview of your tasks and it's easy to assign to other colleges.
3. Chat tool for written communication
In the “normal” work day things are often moving in a fast pace. You need to be able to communicate how you want, when you need to.
“Slack is where work gets a flow. It's where the people you need, the information you share, and the tools you use come together to get things done.”
In other words, this tool will let you chat quickly, easily and efficiently with your teammates, co-workers and even your clients. You can structure chats, channels and different windows as you’d like. You can either have it in your browser or download the free app, the choice is yours.
4. A tool for face-to-face communication
A great videoconferencing tool will make you feel like you are in the room with whom you are meeting with. It has great sound and image quality and let’s you have easy access to anyone from any device.
With more and more people working from home and remotely, the need for videoconferences and meetings are increasing. The market is growing and the supply is definitely covering the demands, all you have to do is choose.
5. The right attitude
Yes, that’s what you read. Working from home has the possibility of other distractions than at the office, so you’re not getting away that easily. Making a lovely meal when you want to, watch some TV, hop on a phone call with a friend, even clean a bit.
The right work-at-home-attitude will let you stay focused and efficient, and you won’t let anything distract you. Make the most of it while your home is quiet and be your most efficient, creative, brilliant self.
Got these 5 tools nailed? Then you are all set for bringing the office to your home.